People & Culture - Administrator

Our People & Culture team supports colleagues and volunteers across the full employee lifecycle. The team plays a key role in making sure our people processes are organised, accurate, legally compliant and people-centred, helping to create a positive experience for staff, volunteers and candidates. The People & Culture Administrator reports to the People & Culture Team Leader and provides high-quality administrative support across HR, recruitment, onboarding, payroll administration, systems, compliance, internal communications and organisational activity.

The Role

This is a great opportunity for someone who wants to build a career in People & Culture, HR or organisational development. It could be an excellent grounding role for a graduate or someone at the start of their HR career who wants broad experience in a supportive, values-led organisation.

You will be the first point of contact for a wide range of People & Culture administration, helping to keep services running smoothly and making sure employees and candidates receive a professional and welcoming experience. You will support recruitment and onboarding, maintain records and HR systems, monitor key processes, prepare payroll administration, coordinate internal communications and help keep the team organised and audit-ready. 

We are looking for someone who is highly organised, confident with systems and detail-focused, and who is keen to develop strong knowledge in employment law, reasonable adjustments, workplace wellbeing and equity, diversity and inclusion. The role also requires excellent judgement when handling confidential information and knowing when to escalate issues appropriately.

Essential Skills and Experience: 

• Experience of providing high-quality administration or advice in a professional setting, including handling confidential or sensitive information carefully and accurately. 

• Strong organisational skills, excellent attention to detail, and the ability to manage competing priorities. 

• Strong IT skills, including confidence using Microsoft Office and digital systems. 

• Ability to provide first-line support across people processes in line with Leeds Mind policies, employment law, GDPR and safer recruitment requirements. 

• Experience supporting recruitment, onboarding, compliance checks, record keeping or similar administrative processes. 

• A strong interest in People & Culture / HR and a willingness to become confident in policies, procedures and core legal requirements. 

• A clear commitment to equality, diversity and inclusion, and to creating a positive employee experience. 

• Living our core values every day: Being Open, Supportive, Brave, Connected and Resourceful.

Belonging at Leeds Mind

Leeds Mind is committed to creating an inclusive environment – equity, diversity and inclusion are at the heart of everything that we do. 

We are committed to ensuring that our colleagues, volunteers and people who access our services feel a sense of belonging at Leeds Mind that gives them the confidence to share their unique perspectives and experience.

By creating an inclusive environment that fosters belonging, we aspire to attract colleagues and volunteers who offer diversity of experience and thought. We believe this will ultimately improve the service we provide as well as the employee and volunteer experience.

At Leeds Mind, we’ve made significant progress in Equity, Diversity, Inclusion and Belonging in recent years, resulting in a diverse team. We are committed to maintaining strong representation in our workforce and always encourage applications from LGBTQIA+, culturally diverse, neurodivergent and disabled individuals within Leeds Mind.

Hours – 30 Mon-Thurs or Tues-Fri 09:00-17:00

Contract – permanent

Closing Date: 5th July (we reserve the right to close the role early if we receive a high volume of applications)

The role is based at Clarence House, Clarence Road, LS18 4LB (max 2 days working from home per week available)

For an informal discussion about these posts prior to applying please Tel: 0113 3055800 and speak to Eloise Bell. Successful candidates will be required to undertake a right to work in the UK check as well as an basic DBS check.  Leeds Mind is an Equal Opportunities employer.           

Reg charity number: 1007625

£25,878 per annum pro-rata

• 24/7 Mindful Employer+ Employee Assistance Programme
• Annual leave entitlement of 28 days + 8 bank holidays on increasing to 31 days plus 8 bank holiday after 3 years
• Company Pension Scheme
• Death In Service at 3x your salary
• A monthly ‘Wellbeing hour’
• Cycle to Work scheme
• Access to Simply Health cash plan
• Access to social care charity work discount schemes
• Mental and physical health activities timetable
• Supportive leave and flexible working policies, including enhanced pay for family leave