HR Administrator, London

HR ADMINISTRATOR – LONDON

Permanent, full time

The Opportunity

We are looking for an exceptional candidate to join us as a HR Administrator to manage the processes of the HR function and to provide proactive support to the Head of HR and the business on various HR projects. Successful candidates will have around 1-2 years generalist HR or administrative experience gained within a fast paced, professional environment, excellent organisation skills and an ability to build relationships with key stakeholders and colleagues across the business.

Key Tasks

o    Act as the first point of contact for employee queries, escalating to HHR as appropriate, as well as external recruiters and other partners.

o    Responsibility for the day-to-day administration of the employee life cycle across all entities (e.g. driving the recruitment process, on-boarding and off-boarding, probation and appraisals, benefits administration, maternity/paternity leave, etc.) ensuring processes run smoothly and accurate records are kept as appropriate.

o    Partner with our US PEO to support HR administration and compliance for US entities, ensuring accurate employee records are maintained and local requirements are met.

o    Create records and maintain data integrity by creating and updating employee records on the HRIS, including employment details, annual leave, sickness absence, etc., and run reports on this data as required.

o    Collate monthly payroll changes across all entities, partnering with external payroll providers and Finance to ensure all changes are accurately processed.

o    Proactively support the HHR on a variety of group wide HR matters or projects, from drafting and processing correspondence to reviewing, researching or drafting new policies, benchmarking activities or setting up new benefits. 

o    Keep up to date with the latest HR trends and best practices as applicable in the UK and monitor developments in this area for our non-UK entities, ensuring our policies and procedures remain compliant.

o    Ad-hoc tasks as may be required from time to time.
 

Skills and requirements

o    Degree educated; CIPD qualified or working towards would be an advantage

o    Basic knowledge across the full HR remit gained from 1-2 years working in a similar role preferred

o    Ability to handle highly confidential information with utmost discretion and professionalism at all times

o    Excellent time management and organisation skills, ability to work at pace with high attention to detail and minimal supervision or prompting within a fast-paced environment

o    Strong written and verbal communication skills, able to communicate with employees about sensitive matters with tact and empathy

o    Team oriented, with a flexible approach, good work ethic and professionalism

o    Good command of MS Office (MS Word, Excel and PowerPoint in particular) and ideally some experience of working with a HRIS. 

What we offer

Panterra offers a generous compensation package which includes competitive remuneration, discretionary bonuses, a companywide profit-sharing scheme, a pension scheme, fully funded medical benefits, and 25 days holiday per annum, increasing with long service. We operate a hybrid working policy and are proud to offer enhanced maternity, paternity and shared parental leave.

We are a dynamic, diverse, and fast-growing company which believes in supporting our team members both professionally and personally. Panterra has a friendly, non-hierarchical company culture with regular social events and a flexible working environment. We actively encourage employees to travel between our different offices and spend time getting to know colleagues in each country, as well as the cultures within which they operate.

Moreover, we give all our employees a high degree of autonomy and responsibility early on in their careers, accelerating their progression to the benefit of both the individual and the company. This is especially important because the pace of the work is often fast, in line with the critical issues and events we are involved in. We are a privately-owned family business, and our strength is in our people. 

About Panterra

Panterra is a global strategic advisory firm with offices in London, Brussels, San Francisco, New York, Washington DC, and Abu Dhabi. We deliver analysis, counsel, and impact. We advise corporations, individuals, and governments on a wide range of complex communication issues, usually at the nexus of the political, business, and media worlds. In all our work we are guided by our core values of honesty, integrity, ambition and accountability. We are a company which participates in – and positively impacts – the great debates of our age.

Our CSR Commitment

At Panterra, we pride ourselves on not only delivering exceptional strategic advice but doing so with a deep sense of responsibility. We value giving back by striving to contribute to the betterment of society and a sustainable future. Our Corporate Social Responsibility (CSR) policy is a testament to our commitment to making a positive impact beyond business success. It is rooted in two main pillars: purpose-oriented projects and environmental responsibility. Panterra actively invests in the communities it serves through pro-bono projects which leverage the company’s skills and networks. In addition, Panterra is dedicated to reducing its environmental impact. By offsetting our carbon footprint and implementing sustainable practices such as reducing waste, conserving energy, and promoting eco-friendly transportation, we ensure that our operations are aligned with a greener future.

To apply

As part of your application, please submit your CV introducing yourself, and outlining your interest in this position. Please also highlight any relevant qualifications and/or experience, and why these make you suitable for the role. Please note that due to the high volume of applications we receive, we may not be able to respond to all applicants.

We value diversity and aim for our workforce to be representative of all sections of society. Our recruitment process is competency based and no applicant will be discriminated against regardless of their age, colour, disability, ethnicity, gender or gender identity, race, religion or belief and/or sexual orientation.
 

Thank you for your time and application.

The salary for this position is £28-32,000 per annum depending on experience (plus full benefit eligibility including profit share bonus).

o   25 days holiday per annum in addition to bank holidays

• An additional day’s holiday per annum from the second year of employment up to a maximum of 5 additional days holiday per annum
• Long Service Award – additional 20 days holiday upon reaching 10 years’ service
  
  

o    Bonus schemes (subject to eligibility criteria)

• Companywide Profit Share Plan
• Discretionary Performance Bonus
  
  

o    Auto Enrolment Pension Scheme – Royal London

• 8% total contribution (5% Employee – 3% Employer)
• Employee contribution via tax efficient Salary Exchange
  
  

o    Private Medical Insurance scheme – Vitality

• Comprehensive level of cover, including London hospitals
• Vitality rewards programme
• PMI cost fully funded by the company (P11d benefit)
   

o    Optimise Cash Plan – Simply Health

• Cash-back for costs incurred on a range of health treatments including dental and eye care
• MyWellbeing service – 24/7 remote GP consultations and access to counselling services
• Cash plan cost fully funded by the company*

o    Group Life Insurance – Aviva

• Tax free lump sum benefit equivalent to x4 your annual basic salary
• 24/7 access to a GP and a range of other health experts, mental health support and wellbeing services included through Smart Health
  
  

o    Workplace Nursery Scheme (subject to eligibility criteria)

• Fund your childcare costs via salary sacrifice to save tax on the value of the childcare
   

o    Hybrid working policy (subject to eligibility criteria)

• Work from home one day a week (Monday or Friday)
• Up to 2 weeks Work Away per annum, to work remotely from a location of your choice
• Additional opportunities for travel/secondment to other Group offices
   

o    Cycle to Work scheme

• Purchase a bike and associated equipment through a hire agreement of 12 to 48 months paid monthly via tax and NI free salary sacrifice
  
  

 o    Season Ticket loan (subject to eligibility criteria)

• Pay for your season ticket with a company loan, repayable monthly in equal instalments via payroll deduction
  
  

 o    Regular Team events 

• Summer Socials, Holiday parties and team drinks to mark special occasions