HR Coordinator

HR Coordinator, Frieze

This is an exciting opportunity to provide support to the HR team and Frieze on people matters and coordinate people activities including but not limited to HRIS management, onboarding, offboarding, absences, payroll and benefit administration and other ad hoc HR projects. The role will also provide support on resourcing and administration for the Frieze fairs. This role may support on people tasks for our parent company MARI and it's business units. 

This is a full-time, fixed-term contract role and qualified candidates must be based in London. This role will involve hybrid working (at least 3-days from our Central London office). 

What You'll Own:

HR Support

Working with the Senior HR Manager to provide HR assistance for employees at Frieze: 

• Manage and maintain employee records, the HR Information system, and file any confidential documents related to Frieze employees, ensuring compliance obligations are met.
• For Frieze and MARI coordinate onboarding, offboarding, contract changes, scheduling inductions and conducting exit processes. Deliver the regular MARI onboarding induction to new hires across the business.
• Manage right to work checks globally and provide support and guidance to employees and managers on visas and relocations in collaboration with the HR Manager and external counsel. 
• Advise on company policies, procedures, and employment laws for employees and managers, providing guidance and clarification as needed to ensure consistent application and compliance.
• Support the Senior HR Manager with employee relation casework, including notetaking and where appropriate working with managers and employees to resolve informal issues and escalating to the Senior HR Manager if required. 
• Maintain the company organisation charts and update the HR and company Notion pages with relevant information. 
• Support HR activities including engagement surveys, performance processes, L&D initiatives, and the annual compensation review. 
• Work on ad-hoc HR projects and initiatives as needed, ensuring seamless delivery alongside BAU tasks.

Event Support 

Frieze London & Frieze Masters: 

• Support the contingent worker process and systems ensuring temporary workers are contracted and paid in line with local labour laws. This will include working with a third-party supplier
• With the Senior HR Manager, write on-boarding materials and organise induction sessions for all contingent workers and support on manager training
• Work with the team onsite to ensure the events run smoothly

• Support the Resourcing Manager and Senior HR Manager in the delivery of temporary staff at the inaugural Frieze Abu Dhabi including: 
  1. Posting job adverts and hiring temporary staff 
  2. Creating onboarding and training materials 
  3. Support the training of temporary managers 
  4. Support the delivery of culture sessions
• Plan temporary staff onsite operation needs working closely with the Fair Operations Manager e.g., catering and staff uniform. 

US Events:

• Work on tasks as requested by the Senior HR Manager and others, including training materials, posting job adverts internally and externally in preparation for the 2027 events

You may be required to carry out other duties which are within the scope and purpose of the job.

What You'll Bring:

• Strong Microsoft Office skills, particularly Outlook, Word, Powerpoint and Excel
• Excellent oral and written communication
• Meticulous attention to detail and ability to prioritise deadlines  
• Strong organisational skills with the ability to manage multiple tasks at once
• Strong interpersonal skills and able to adapt style and approach to fit the situation
• Ability to handle sensitive information with the highest level of confidentiality and professionalism
• Able to work in a fast-paced environment whilst maintaining appropriate service levels 
• Able to build strong effective working relationships within the business and with other members of the HR team
• Strong team player – able to recognise when help is required during busy periods

Mandatory:

• Previous experience providing HR support in a fast-paced environment 
• Knowledge of the main areas of HR, payroll and benefits administration
• Previous experience managing a HRIS system
• Experience of working in a global organization

Desirable:

• Qualified to CIPD level 3, or equivalent (or willingness to study)
• Sound knowledge and understanding of key UK, EMEA and US employment legislation would be advantageous. 

Our Diversity & Inclusion Statement

MARI believes in the power of live experiences to unite people — and we know that can only be achieved when we reflect the full diversity of the world around us. As a global company that shapes culture across sports, art, and entertainment, we are committed to fostering an inclusive workplace and to practicing anti-discrimination across race, gender identity, sexual orientation, disability, and beyond. We recognise that systemic inequality and discrimination remain challenges across the events and entertainment industry, and we are dedicated to driving meaningful progress — both within our own organisation and across the wider industry we are proud to be part of.

£35,000 - £40,000 per annum (depending on experience) 

Here are some of the Benefits and Perks offered at MARI Group:

• Private health care paid for by MARI (50% covered for dependents) 
• Life assurance
• Pension match and access to a bespoke pension scheme
• Paid Parental Leave
• Employee Assistance Programme
• Enhanced gyms, wellness and financial wellbeing apps access via Wellhub
• Flexible Paid Time Off (24 days + bank holidays)