Privacy Policy

 

At HR Ninjas (“we”, “our”, or “the Company”), we are committed to protecting your personal data and ensuring your privacy is respected. We understand our responsibilities under the General Data Protection Regulation (GDPR) and relevant UK data protection laws. This privacy policy explains the types of personal data we collect, how we use it, how long we keep it, and your rights regarding your information.

 

1. Our Contact Details

 

The HR Ninjas Limited, a company registered in the United Kingdom with company number [INSERT COMPANY NUMBER].

Registered office: 2a The Quadrant, Epsom, Surrey, KT17 4RH

Email: support@thehrninjas.co.uk

 

This policy applies to the services available on www.hrninjasjobs.com and related platforms owned or operated by HR Ninjas.

 

By using our website or services, you agree to the practices described in this Privacy Policy.

 

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We may collect personal information in the following ways:

 

Information You Provide

 

When you interact with our site (e.g. register, submit a job, create a profile, or subscribe), we may collect:

• Your name

• Email address

• Phone number

• Address

• Employment or CV details

• Billing or payment information

• Any other personal details you choose to submit

 

Information Automatically Collected

 

We also collect some data automatically through:

• Cookies and analytics tools (e.g. Google Analytics)

• IP addresses and device types

• Browser type and language

• Site usage logs

• Location data (approximate)

 

Information from Third Parties

 

We may receive information about you from trusted third-party sources like integrated platforms (e.g. SmartJobBoard), social networks, or analytics providers.

 

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We use your data to:

• Create and manage your account

• Provide customer support

• Communicate with you (e.g. notifications, updates)

• Process job applications and postings

• Improve our website and services

• Conduct analytics and reporting

• Enforce legal obligations

 

We only use your personal data where we have a legal basis to do so, including:

• Consent – for example, when you opt-in to marketing emails

• Contractual obligations – when processing a job listing or account request

• Legitimate interest – for improving services, user support, or fraud prevention

• Legal obligations – such as compliance with tax or employment law

 

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You have rights over how your personal information is handled. These include the right to:

• Access your data

• Request correction or deletion

• Restrict processing

• Object to marketing

• Request data portability

• Withdraw consent at any time (where processing is based on consent)

 

To exercise any of these rights, contact: support@thehrninjas.co.uk

 

We may require verification of your identity before processing your request.

 

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5. Managing and Deleting Your Data

 

You can manage your profile and information by logging into your My Account area at any time. You are responsible for keeping your password secure.

 

You may deactivate or delete your account, or request that your profile be made anonymous. To permanently delete your data, please email us with the subject “Permanently delete my information and account” and include identifying details.

 

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We do not sell or rent your personal data.

 

We may share your data with:

• SmartJobBoard – our job board platform provider

• Email providers – for communication and alerts

• Analytics platforms – such as Google Analytics

• Trusted subcontractors or service providers – under strict confidentiality terms

• Authorities or regulators – if legally required to do so

 

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Most of your personal data is stored securely in the UK or the European Economic Area (EEA). In cases where data is transferred outside the EEA, we ensure appropriate safeguards are in place (e.g. standard contractual clauses or data anonymisation).

 

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We retain your data:

• As long as your account is active

• For as long as necessary to fulfil services or legal obligations

• For a reasonable period afterward for audit or dispute resolution

 

When no longer needed, we securely delete or anonymise your data.

 

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HR Ninjas implements strong technical, organisational, and physical safeguards including:

• Password-protected access

• Secure server infrastructure

• Encryption and malware protection

• Access control and training for staff

• Regular system reviews and updates

 

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Our website may contain links to other sites or services, including social media. We are not responsible for the content, security, or privacy policies of external sites. Please review their privacy notices before sharing your data.

 

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11. Children’s Privacy

 

HR Ninjas Jobs is not intended for children under 18, and we do not knowingly collect data from minors.

 

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12. Contact Us

 

For any queries about this policy or your personal data, contact:

 

The HR Ninjas Limited

2a The Quadrant, Epsom, Surrey, KT17 4RH

support@thehrninjas.co.uk

 

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We may occasionally update this policy to reflect changes in law or our services. Significant updates will be posted on this page and, where appropriate, notified to you directly.