Recruitment & Bursary Assistant

Reporting into the HR Manager, the Recruitment & Bursary Assistant provides efficient, professional and confidential support to the HR function for Downside playing a critical role in ensuring that the school is compliant with all relevant regulations and statutory guidance.  

 To be successful, you will have:

 Experience of providing excellent customer service and effective administration.

• Ability to build rapport and trust with a variety of people, both internally and externally.
• Strong organisational skills, with proficiency in MS Office.
• The ability to work with total discretion and confidentiality.
• Excellent working knowledge of core Microsoft programmes.
• Ability to prioritise and work to deadlines.
• Professionalism combined with a warm and approachable personality.
• Previous experience of Recruitment or HR administration will be an advantage.

Duties and Responsibilities:

 
Recruitment and induction 

• Ensure all appropriate paperwork is in place at the start of each recruitment cycle e.g. up to date job description and person specification, writing copy of adverts and application packs. 

• Arrange and run advertising campaigns internally and externally, liaising with advertising sources. 

• Manage and maintain the department’s applicant tracking system, ensuring that candidates are monitored and communicated with throughout the process, as appropriate, to ensure a positive impression of Downside. 

• Oversee and organise the arrangements for short-listing and interviewing, including schedules, interview questions, assessments and arranging interview panels. Where  required, obtaining references in advance for review by the HR Manager. 

• Ensure interview days run smoothly, with the support of the HR Manager. 

• Prepare a range of employment documentation for HR Manager to review, using templates, such as offer letters, contracts of employment and variations to contract. 

• Ensure all information is accurately filed in employee files (electronically and/or hard copy). 

• Liaise regularly with payroll, using agreed processes to ensure accurate payroll changes each month. 

• Complete the onboarding process in line with compliance process, ensuring that all recruitment and HR paperwork is appropriately recorded and filed, ready for the HR Manager to sign off ahead of an individual’s start date. 

• Ensure regular contact with the successful applicant ahead of their start date. 

• Liaise with reception / IT about issuing badges ahead of an individual’s first day. 

• Ensure the Single Central Register (SCR) is accurate and up to date. 

• Support the HR Manager in ensuring that all contractors, volunteers, and others providing work for Downside have the appropriate vetting checks in place prior to starting work. 

• Manage the HR email account and the absence email account and respond appropriately to all requests. 

• Provide administrative support to co-ordinate the INSET programmes. 

• Review and update job descriptions as required. 

HR Administration

• Co-ordinate information for external reference requests. 

• Produce HR letters, using templates, relating to operational HR work, for example resignation acceptance letters. 

• Oversee the leaver process, including co-ordinating exit interviews. 

• Use trackers to co-ordinate aspects of HR, e.g. training, probation, right to work checks, qualification checks to ensure events and re-checks happen in line with deadlines, keeping the HR Manager informed of progress and any difficulties in good time. 

• Provide transactional guidance to staff on HR processes in a supportive way. 

• Carry out other administrative tasks to support the HR Department. 

• Contribute to the continuous improvement of the HR Department’s processes and Systems. 

 Bursary Administration 

• Provide confidential administration support to the Bursar, including diary and email management, filing and other administrative tasks. 

 Downside School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be DBS checked. We strive to be an equal opportunities employer

Pay:    £21,840 (actual salary) based on a working pattern of 30 hours per week, all year round.

• An experienced, supportive, skilled, and innovative staff team, providing a warm welcome.
• Excellent catering facility, which offers all our staff a complimentary lunch.
• Free on-site parking.
• Employee Assistance Program and Cycle to Work Scheme.
• Complimentary access to onsite leisure facilities including indoor swimming pool, gym, and squash courts.