Job Title

HR Administrator/ Coordinator  

Contract Detail

Part time, 3-days/week. Fixed Term 12-months

Line Manager

Reporting into Head of HR

Location

Office based, Holborn

Salary

FTE £30,000-£35,000 dependent on experience

Core Responsibilities

Recruitment

• Advertising
• Shortlisting
• Scheduling interviews and candidate liaison
• Interview briefing
• Drafting offer letter, referencing, right‑to‑work checks

Onboarding

• Drafting onboarding presentation
• Creating onboarding schedule

Probation management

• Drafting probation criteria
• Scheduling probation touchpoints
• Drafting probation notes and minutes
• Drafting probation letters

Training

• Researching and sourcing training courses
• Trial training platform
• Draft training reviews
• Schedule training
• Communicate updates to training modules
• Track and chase training progress

Annual review

• Schedule touchpoints
• Draft templates
• Draft annual review paperwork

People Lead check‑in

• Scheduling and liaising with teams

Disciplinaries & grievances

• Drafting letters and paperwork

Offboarding

• Drafting resignation acceptance letter

Holiday & sickness management

• Holiday reporting
• Company holiday calendar management
• Sickness reporting

HR audit

• Audit all personnel files

Policy

• Research updates to employment law relevant to SHM policy
• Draft HR policies
• Communicate changes to policies to team
• Format policies
• Upload policies to platform
• Track policy engagement

Salary & remuneration

• Remuneration‑change paperwork

Benefits

• Drafting communication of changes to benefits

Intern management

• Drafting intern contract
• Liaising with outside institutions (e.g., schools)
• Drafting intern schedule
• Scheduling intern onboarding

Employee contracting

• Researching and communicating changes to contract law

Freelance management

• Drafting quarterly contracts
• Invoice management
• Gathering project team requirements

Visa sponsorship & management

• Review immigration changes and updates

Additional Activities (as needed)

·         Undertake ad-hoc duties to enable Head of HR to focus on key responsibilities.

·         Proactively suggest and implement solutions.

Direct Reports

·         N/A

Relevant Skills

The successful candidate will be:

Quality-driven

You will need to:

·         Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality

·         Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly

·         Strive for continuous improvement and be open to constructive criticism

An excellent written and verbal communicator

You will need to:

·         Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally

·         Have exceptionally strong inter-personal skills and the ability to build positive professional relationships with internal and external stakeholders

Positive and flexible

You will need to:

·         Approach tasks with a proactive, can-do manner, bringing a natural desire to problem-solve

·         Respond positively to the fast-paced, ever-changing requirements of client delivery

·         Be proactive and flexible, willing to work outside of office hours where necessary

A team player

You will need to:

·         Have the ability to work collaboratively in a team and with people at all levels in an organisation

·         Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients

·         Be a highly resourceful team player who can also operate effectively independently

Proficient in basic tools

You will need to:

·         Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular

·         Strong calendar management and familiarity with Microsoft Outlook

·         Be comfortable with or willing to learn how to use various HR platforms

Qualifications & Experience

·         Required: Bachelor’s degree with an excellent academic record; proven administrative experience; fluency in English.

·         Preferred: Some recent experience in working directly within HR

·         Preferred: CIPD or equivalent

·         Desirable, but not required: At least 3 years recent experience in a similar role or field.