HR Adviser

Safeguarding procedures

• Carry out Enhanced DBS checks using the online disclosures application system.
• Carry out prohibition from management and prohibition orders checks.
• Complete all other relevant safeguarding checks (as listed in the Single Central Register of Staff) before new staff commence employment, including relevant checks for supply (Agency) workers and volunteers.
• Maintain the Single Central Register of staff and volunteers (including those engaged under service agreements, e.g. catering unit) with oversight from Director of HR and record the above checks for authorisation by the Bursar.

HR Operations

• Maintain and update HR policies and procedures.
• Work as part of the team to ensure the following is done effectively:
  • Maintain the HR Folders on the School shared network.
  • Maintain the HR section of the School intranet.
  • Create and maintain staff files and staff data.
  • Ensure HR records on My Blue Coat are maintained and updated; including training records, absence data, etc.
• Ensure staff attendance records are maintained on the absence management system, ensuring staff update their records as necessary; produce reports; analyse data and advise line managers on appropriate actions.
• In consultation with the Director of HR and the Bursar manage the development and implementation of HR systems.
• Prepare amendments to employment contracts as directed by the Director of HR, to be signed by the employee and Headmaster or Bursar.
• Action the starters and leavers process.
• In liaison with the Finance team, co-ordinate the administration of employee benefits when required.
• Process the monthly paylink to payroll, ensuring that all relevant changes to staff pay, new starter and leaver information are communicated via the system to Payroll in a timely manner; liaising with the Payroll Officer where appropriate to ensure that payroll actions are compliant with the law and our policies.

HR Advice for People Managers

• Assist with the implementation and co-ordination of the Operations staff appraisal process.
• Provide guidance to line managers in conducting appraisals and preparing performance management reviews, objective setting and providing actionable feedback.
• Be the first point of contact for staff and senior managers on employment and employee relations advice.
• Provide best practice advice to managers on all employment matters, and work with them to resolve employee issues in a timely and constructive manner.
• Advise managers at all levels on the handling of grievance/disciplinary matters, and all related documentation, with support of the Director of HR where required.
• Ensure that the School’s disciplinary, capability and grievance processes are followed as required and are applied consistently and effectively.
• Attend disciplinary hearings to advise on process and take notes of the meetings.
• Conduct the occupational health referrals process.
• Liaise with external organisations including HR Consultants, the School’s legal advisers, and employee representatives with regard to employment law and employee relations matters.
• Maintain an up-to-date working knowledge of the latest HR issues and changes in Employment Law.

Employee Development

• Book and arrange staff training courses and events and ensure the Director of HR is aware of all training and development costs in order to monitor training expenditure against budget.
• Support the Director of HR and work closely with line managers in identifying staff training needs; advising on cost effective solutions to meet those needs within the parameters of the annual training budget.
• Administer learning courses through hosted platforms where appropriate.
• Manage the probation period for Operations staff in conjunction with line managers, ensuring that timely checks are completed during the probation period and robust decisions are made with regard to completion of the probationary period. Secure feedback from Deputy Head (Education Development) on probationary periods for academic staff to inform contractual confirmation of passing.

Wellbeing

• Provide best practice advice to managers to enable them to support the wellbeing of their staff.

 Safeguarding

• The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment and to act in accordance with the aims, policies, and administrative procedures of the School.

Please note that this job description is not exhaustive.  Other duties, within the scope of the post, as requested by the Headmaster, Bursar or members of the Senior Leadership Team will be undertaken as required.

Salary will be in the range of £40-45,000 dependent on skills and experience.

Working hours:  Full-time, from 08:30 to 16:30, Monday to Friday, with 30-minute meal break.

Leave entitlement:  30 days’ paid annual leave plus 8 public holidays – 3 annual leave days must be used over the Christmas closedown period.  Holiday year runs from 1 September to 31 August annually.

Pension:  Membership of the RBCS Group Personal Pension Scheme (employee contribution of 5% of salary and employer contribution is 8% of salary). Life Assurance at 2x gross salary and Income Protection cover.

Meals:  Lunch and break time refreshments are provided free of charge by the School.

Parking:  Free Car parking is available on site.

Cycle Scheme:  Tax-free Cycle to Work Scheme is offered by salary sacrifice.

Car scheme:  Leased cars scheme offered by salary sacrifice affording large savings.

Discounts:  Reduction in RBC school fees for employees’ children offered after 6 months service: 50% reduction for all full-time staff, pro-rated for part-time staff. Fees (from 1 September 2025) are £8,700 per term (inclusive of VAT). Through the Blue Coat Benefit Hub you can access discounts, rewards, and perks on thousands of the brands that you love to shop with including travel; motoring; electronics; clothing; education; entertainment; restaurants; health and wellness; beauty and spa; insurance; sports and outdoors.

Sports facilities:  Free membership of the School Sports Centre with access to fully equipped gym and swimming pool.

Employee Assistance Programme:  Confidential independent support service available to staff when you most need it.

Professional development:  Strong commitment to support professional development with a dedicated people development budget.