HR & Recruitment Coordinator

HR & Recruitment Coordinator - Job Description

 Job Title: HR & Recruitment Coordinator

Department: HR, Recruitment and Training

Reporting to: Head of HR, People and Culture

As a HR & Recruitment Coordinator you will support Lily services with all aspects of HR & Recruitment. You will be supporting the team in the day-to-day operations of the HR function whilst coordinating recruitment activity. You will be acting as a key point of contact for candidates and ensuring accurate record‑keeping, smooth HR operations, and exceptional support to employees and managers. The role will be based in our Head Office in Dorchester.

Responsibilities include

HR

• Responsible for producing and issuing contracts and offer letters.
• Support the HR Lead to maintain paper, digital, and electronic employee records, including holiday and sickness and leave on our HR platform. 
• Produce and distribute all onboarding documentation for new starters.  
• Support HR Lead in drafting and distributing employment, disciplinary and termination letters. 
• Act as notetaker in HR meetings, when required
• Respond to reference requests
• Acting as the point of contact among executive, clients and other external partners (by either phone, email and in person)
• Maintenance of employee records in SharePoint and SageHR alongside the HR lead.
• Supporting the Head of HR in salary reviews, bandings, when needed.
• Providing ongoing support to Head of HR, HR Lead and Training lead.

Recruitment

• Assist with the end to end recruitment process; including screening, supporting with interviews, and initial company onboarding. 
• Assist with the drafting of job descriptions and person specifications, post adverts, and liaise with advertisers. 
• Be the key contact for managers for advice on Safer Recruitment and DBS policies, and best practice in recruitment. 
• Manage the online DBS process for new starters in order to ensure compliance.
• Carry out Right to Work, reference, and criminal record checks in line with compliance and safeguarding standards
• Chase outstanding paperwork and confidently following up where required
• Supporting recruitment events and assessment activity as needed
• Work collaboratively with internal teams to ensure a smooth recruitment and onboarding process

Skills & Experience

• Previous experience in an HR or recruitment administrative/co-ordinator role
• Excellent organisation skills and attention to detail
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficient in MS Office and HRIS platforms
• Three or more years’ experience in an HR and/or recruitment related position.
• Working knowledge of HR and Recruitment functions and best practices 
• Knowledge of employment law and safer recruitment process with a strong understanding of Right to Work and DBS processes
• CIPD Level 3 (or working towards).

£26,000 - £27,000

• Day off for your birthday.
• 28 days annual leave (including bank holidays), increasing to 32 days with length of service. 
• Additional days given for when you reach 3, 5, 10, 15 and 20 years + cash bonus.
• Recognition Scheme through our HR portal & monthly gift cards through Reward Panda, which gives employees 100s of gift cards and e-gift cards to choose from.
• Bupa Health Cash Plan – which gives employees money back for essential health care costs i.e.: dental, prescription, optical, therapies, all employees receive 6 therapy sessions either face to face or online on a 12-month rolling basis.
• Bupa comprehensive Employee Assistance Programme (EAP).
• Health care – company paid eye test for all VDU users.
• Long Service Awards at 3, 5, 10, 15 and 20 years.
• 2 x Team Days a year – where teams and homes get together to build team engagement through activities i.e.: paint balling, paddleboarding, pottery classes, walking.
• Enhanced Maternity, Paternity, Adoption & Surrogacy Leave.
• Company sick pay.
• Company paid blue light card.
• Employee Referral Program.
• Learning & Development Opportunities.

T&Cs Apply